Secure dataroom is an online collaboration platform that simplifies due diligence, reduces timeframes for M&A and deal making while providing complete security. It lets both selling and buy-side teams to manage transactions’ entire lifecycle from beginning to end in a safe manner.

What is it that separates a secure dataroom from other file-sharing sites like Dropbox is the fact that it’s more targeted towards the business market, with the ability for users to be grouped and permissions to be set at granular levels. Analytics can also provide insight into the use of the dataroom (e.g. the frequency, manner and location your data is being access). Many also have more sophisticated options, like the ability to prevent the downloading and copying of data (a huge no-no) or even displaying documents on a screen that cannot be screenshotted. Many of them have the industry’s top encryption technology to scramble sensitive information and multi-factor authentication to ensure it’s the user attempting to log in who is trying to gain access to the data.

Most secure datarooms allow users to download documents in PDF format for offline viewing. If you allow users to print directly to physical printers, or save the documents to file drivers for use for other reasons, they will lose the security applied to the original data stored in the virtual data rooms.

If you could extract these downloaded files from the data room or other systems and then browse them on your computer without being connected to the Internet that defeats the entire reason for using an encrypted data room for M&A due diligence compliance, litigation, and other documents that are sensitive and need to be locked down to devices and not transferring to servers. That is why we recommend using a DRM solution that encrypts files to devices instead of to servers which makes it impossible for you to remove them from devices or share them with others.

https://getdataroom.com/5-tips-on-choosing-a-data-room-provider/